Blog

Change the Way You Work with a Multifunction Copier

multifunction copier in use

Multifunction copiers combine the functionality of copiers and printers into one space-saving device. Most also include a scanning and fax feature plus a variety of document management and process automation capabilities. Still wondering whether your company should invest in multifunction copiers? Consider these benefits.

1. Lower your costs.

Your initial investment in a multifunction system may be more than single-function copiers and printers, but the savings are there. For example, by investing in a multifunction device, you won't need to purchase separate scanners and fax machines or copiers and printers. You'll also have lower costs for maintenance, power usage, software updates, and consumables.

Is Your Data Security and Backup Plan Up to Date?

selecting cloud icon

Does your company have a data security and backup solution in place? With cyberattacks coming faster than the media can report them, it's critical to move now to protect your confidential information and your business. Make an appointment to consult with your IT provider for a data security and backup plan that's customized for your company. In the meantime, here are some simple steps you can take to mitigate your risks.

ACT ON UPDATES AS SOON AS POSSIBLE

Updates seem to come one after the other, but they're not just to annoy you or give you access to the latest features. With hackers continually developing new ways to bypass security safeguards, updates are often designed to thwart the latest threats. Ignoring them puts your entire company at risk.

Achieve Your Objectives with Rules-Based Print Management

know the rules

Rules-based print management is a solution that uses rules and guidelines to reduce wasteful printing. While it's clear that wasting your printing resources is a problem for your budget, it's also hard on the environment.

Ruling in Your Favor

Here's how working with a print management provider to establish clear printing rules can help your company save valuable resources.

Why Adding Cloud Services is a Smart Move for SMBs

cloud

Saving money is on the agenda of every SMB, and for some, it's on the top of the list. Perhaps this need to reduce operating costs is why SMBs are a driving force behind the push to implement cloud-based solutions.

Invest to Save

It may sound counterintuitive, but the path to savings for SMBs is to begin investing resources into new technology solutions. As a way to address pressing issues like network security, budget limitations, and staffing concerns, storing data in the cloud is a game changer. Here's what SMBs are facing and how cloud services can provide affordable, proactive solutions for each of them.

When to Invest in Copiers and Printers for Your Business

copier in use

Should your company invest in copiers and printers or outsource your document printing requirements? For many organizations, the right solution is to take advantage of both solutions.

In-House or Outsourced?

Even small businesses can receive a lot of value from a few on-site business-grade copiers and printers, and larger companies may benefit from an entire fleet. Here's a look at the advantages of both on-site copiers and printers and outsourcing to a professional commercial printing provider.

In-House Benefits

It's not always convenient to outsource everyday printing needs, and your daily processes may require fast access to the capabilities found on professional printers and copiers. Access to state-of-the-art in-house printing is often a business essential. Here's why.

Does Your Data Security and Backup Plan Include Your Printers?

security icon

With cybercrime on the rise, no organization can afford to overlook the importance of including print environments in their data security plan. Even so, recent studies indicate that more than half of businesses have experienced a printer-related security breach.

Here are a few of the security issues your company may be facing, and what you can do to address them.

1. Unsecured printers.

The printer industry knows that hackers are after your data, and they've addressed the issue by including security features on their latest models. If your equipment isn't equipped to thwart ongoing security threats, it's time to contact your technology provider for assistance.

Fast Track Savings with Print Management

business man smiling

SMBs often miss out on the expertise and savings delivered by professional services providers. Small business leaders may be so focused on growing their company that they don't have the time to look into other opportunities. Many also believe that a limited budget doesn't allow for the luxury of outsourcing.

Sound familiar?

Here's why SMBs should take a serious look at rules-based printing.

1. A Fast Track to Savings

Small and medium businesses may not have the luxury of waiting for three, five or even six years to see a return on investment. Fortunately, a print management strategy begins by assessing current costs, chasing down waste, and discovering ways to start slashing expenses immediately. In many situations, six months is all it takes to see a return on investment plus savings as high as 30%.

Network Security: The Threats are Real

network security

The Small Business Administration regularly warns SMBs about network security, sounding the alarm that attacks on small enterprises are growing in number.

The unfortunate truth is that many small companies won't survive a network security breach. If you'd rather be counted among those businesses who avoid a network security breach in the first place, our tips can help you get started.

Begin Small But Begin Soon

Even a small change can be a start to protecting your network. Here are five you can take now.

  1. A robust firewall is a good beginning, and a step you should take today to protect your network from viruses, malware, and ransomware attacks.

Simple Steps for Securing Your Copiers and Printers

copiers and printers

Did you know your copiers and printers are networked devices that require the same security precautions as your computers and mobile devices? Take these steps to secure your imaging equipment and protect your confidential documents.

1. Implement a rules-based printing solution.

A rules-based printing solution will help your company reduce nonessential printing—significant savings when your employees aren't accustomed to thinking before selecting the PRINT option. Rules-based printing also delivers another benefit that you may not have considered and it centers around print security. Here's what we mean:

Do You Have Full Confidence in Your Data Security and Backup Solutions?

data security and backup

Are you confident your data security and backup plan provides enough protection? Hackers and cybercriminals never rest, which means you can't either. Here are some tips to help you begin shoring up your security defenses across your organization.

Never assume you're safe.

Your business may be small, but that in itself is a compelling reason to seek out robust protections. Hackers often look at SMBs as low-hanging fruit without the latest data security solutions in place. Always assume that vulnerabilities exist (or will soon), and use every resource available to you to protect your confidential information.

Provide ongoing training and support.

Your employees may not know how to recognize a security threat, so you'll need to make regular training and continual reminders one of your highest priorities. Show your employees how to

Pages

Subscribe to Blog